Sat, 16 Jan 2021

Essentials of Fleet Management

21 Dec 2020, 23:02 GMT+10

Trip handling is becoming more critical?

-Managing drivers is a hectic task?

-Increasing fuel cost and theft happening because of this make fuel management difficult?

If you are a fleet manager then, you would able to feel the real pain points in your daily routine. Trip scheduling, vehicle maintenance, driver management, cost handling, customer retention, business management, resources handling, vendor management, and the list goes on and on for the fleet manager role.

If you are a fleet manager, then managing fleets is a major task. As we said earlier, it is not just simple management of fleets also you need to manage people, resources, cost, and various other aspects of the role.

Here, we will discuss what are the essentials of fleet management and how you need to handle those aspects in your daily routine.

Vehicle Management

In fleet management, vehicle management forms the core element. Be it any fleet - cars, vans, trucks, trailers managing these vehicles becomes essential.

In vehicle management, there are various aspects involved like document maintaining, regular vehicle health check-up maintenance, upholding the regulatory compliance of local laws of the land.

Under document maintenance, the fleet manager should have all documents related to the vehicle of the entire fleet. The documents such as registration certificate, vehicle pollution certificate, vehicle insurance, fitness certificates of the vehicles.

Apart from this for the trip-related vehicle documents like E-way bills, toll bills, POD copy needs to be tracked and maintained regularly.

Proper record maintenance of vehicle spare parts, battery life, tyres, engine maintenance, annual vehicle maintenance cycle for effective fleet management.

In the logistics business, the vehicles are the major source of income and in fleet management, it is one of the major essentials that need to be taken care of by the fleet operator.

Driver Management

Drivers are the real hero in the vehicle logistics business since they are the ones with vehicles all through the day handling vehicles and good containing in the vehicle.

As a fleet operator, the majority of tasks will be handling drivers from trip scheduling, reaching loading point, getting an update on loading status, handling issues arises on the entire trip like vehicle breakdown, flat tyre, accidental issues to the unloading point status.

Effective driver tracking is the nodal aspect of the entire fleet management. For one vehicle there will be one or two drivers, assume as a fleet operator handling more than 100 vehicles he/she need to manage hundreds of drivers, be it the vehicle is on the trip, shed or service fleet manager will be in constant communication with driver for regular updates.

Apart from managing the drivers, for fleet managers recruiting the best drivers for his/her fleet is as much critical job task in the daily routine of fleet managers.

To be successful in fleet management, proper management of drivers, and taking care of all driver needs for better progress in the logistics sector.

Fuel Management

In the logistics business, 25% of the total expenses are for vehicle fuel! So, proper fuel management forms another essential in fleet management.

To improve the cost efficiency and profit in fleet business, the fleet operator should give utmost importance to fuel cost management.

With increasing fuel prices and most of the drivers are underpaid in the market, there is regular fuel theft happens in the logistics business. Most of the fleet operators face nightmares of ineffective fuel management because the fleet manager can't doubt all the drivers.

For improved fuel monitoring, there are various solutions are available in the market using fuel level sensors to monitor the live fuel level, fuel filling, fuel dip with the aid of a GPS device and fuel sensors. So by installing the fuel monitoring system, the fleet manager can better improve the fleet operations and manage the logistics operations.

In fleet management, if fuel monitoring is properly done, then for the fleet operator one-fourth job is already done, such as the importance of fuel management in the fleet business.

Risk Management

Be it any business, the work RISK comes into the picture! In the fleet business, the risk factor is very high.

Starting from vehicle purchase, vehicle maintenance, fuel expenses, driver management, customer retention, vehicle wear, and tear issues, and the list goes on and on.

For efficient fleet management, fleet operators need to equip better to handle risks and take decisions wisely in tough situations. Most of the time, people become panic in pressure situations especially in large fleet handling, risk factors are part and parcel of daily routine.

Route and Speed Management

In this article, we are discussing on essentials of fleet management, now in this segment, we are going to discuss the real essential aspect of the fleet management solutions i.e, route, and speed management.

From loading point to unloading point the vehicle needs to travel hundreds of kilometers to reach the destination point. As a fleet operator, the respective fleet manager should guide the drivers properly on the best route to reach the destination using an advanced GPS vehicle tracking system.

Apart from guiding the route, the fleet manager should have an eye on vehicle speed, many times, drivers cross the speed limit with an aim to reach the destination fast. As a fleet operator, your goal is the safe unloading of consignment and vehicles with a driver.

Most of the fleet managers will be in the hot seat while guiding the best route and handling driver Overspeed issues. To be successful in the logistics sector, the fleet manager should able to monitor speed and guide the best routes for a profitable business.

Customer Management

The above-discussed essentials of fleet management are customer satisfaction!

'Customer is the King', for any business, the same applies to the logistics segment too. Every fleet operator running vehicles on various roads across the globe are with one common goal, 'Consignment reaching unloading point Safely'.

Most of the industries and commercials are depended on logistics and the timely arrival of their consignment to reach their destination. If there is any lapse taking place, then the respective fleet operator should be responsible and need to address the issue of the customer.

Customer varies from small industries to large scale industrial units, the fleet manager should take care of all the customers equally for growth in the logistics business.

Fleet management is one of the toughest jobs in the market, to be successful in the fleet business the operator should know the major essentials in fleet management. In this article, we have covered the key management aspects involved in the fleet business.

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